Academic Senate: is the body representing the faculty in such issues as shared governance, college deliberations regarding a variety of issues ranging from curriculum to budget allocation processes and administrative evaluation. The senate is the body that appoints faculty to committees and task forces.

Accreditation: a system of self regulation developed to evaluate overall educational quality and institutional effectiveness. MSJC is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges (WASC). add link

Balance Scorecard: see Prioritization Allocation Rubric (PAR) below. add link

Board of Trustee Annual Goals: Benchmarks or measures that are established specifically for the MSJC Board of Trustees. add link to the MSJC BOT Annual Goals

Budget Change Proposal (BCP): a form used to identify items which cannot be funded with the base allocation provided that they propose for funding consideration and budget augmentation. BCP’s detail requests for additional funding are justified by referencing an institutional goal add link or strategic add link, educational master plan add link, and indicate if the request is supported by program review.

Budget Development Committee: a participatory governance committee that is charged with: (a) recommending the parameters, processes, and documentation for developing the annual budget; (b) reviewing and recommending the process by which the District’s discretionary funds are allocated; and (c) assessing the effectiveness of the allocation process in the prior and current years.

Classified Senate: is the body representing the classified staff in such issues as shared governance, college deliberations regarding a variety of issues ranging from district policies, procedures, practices, needs, and assessments.

College Council: is the decision-making body that forwards recommendations on shared governance issues that do not require mutual agreement council (MAC) between the Academic Senate and Board, to the Superintendent/President for action or for presentation to the Board for action. The College Council reviews and provides input for all items that require MAC consideration with the exception of curriculum committee issues. The College Council establishes rules of order and other processes to be used in the deliberation of college issues related to shared governance.

Division Plan: Plan developed by the vice presidents supported by information and data from program review add link and unit plans add links. The division plans are done annually and identify the division goals and resource priorities. Division plans rank budget change proposals (BCP) add link and submit recommendations for funding to Institutional Planning Committee (IPC) add link.

Educational Technology Committee (ETC): Shared governance committee to review the instructional needs for technology, and make recommendations to the budget, curriculum and other committees regarding the purchase and use of instructional technology.

Educational Master Plan (The Six Year Plan): The six year plan by which departments, units and divisions plan their future course, and identify resources, staffing and facilities needs as they relate to the college’s direction as documented in the MSJC Mission, Vision, Values statements add link and Strategic Plan (The Three Year Plan) add link.

This plan integrates the Technology Master Plan, Facilities Master Plan, and Staffing Master Plan which are based off of the program reviews, unit plans and division plans. ADD LINKS

Environmental Scan: a collection and analysis of strategic information with regard to the College’s external setting and environment in which it functions. This external setting includes strategic information about its adjacent resident population environs, College Service Area, business sectors, competitive community colleges and educational institutions, local and regional labor market, and local economic context. The environment in which a college functions also includes past economic and future area, resident, and business conditions.

Executive Cabinet: a group comprised of the President/Superintendent, Vice President of Student Services, Vice President of Instructional Services, Vice President of Business Services and the Vice President of Human Resources. The Executive Cabinet meets once a week and serves as the informational clearinghouse where decisions and recommendations are made (with information based on research) pertaining to institutional goals, values, and priorities.

Facilities Master Plan:The plan describes how the physical campuses and sites will be improved to meet the educational mission of the College, serve the changing needs and address the projected enrollment. This plan integrates the Technology Master Plan, Staffing Master Plan, and Educational Master Plan. 

Staffing Master Plan: provides a guide for future staffing needs based on the mission of the College and the Educational Master Plan. The plan describes how the district personnel and staffing levels will be augmented to meet the changing needs and projected enrollment.

Information, Communication and Technology Committee (ICTC): A shared governance committee to envision, design and implement the technology plan for the MSJC District, and to ensure compatibility of technology investments.

Integrated Institutional Plan: The culmination of the Technology Master Plan, Facilities Master Plan, Ed Master Plan and Hr Plan together for the Integrated Institutional Plan.

Institutional Goals: Annually defined and measureable statements of how the college will fulfill its mission, from data and information contained in the Integrated Institutional Planning Document, and approved by the Board of Trustees.

Institutional Planning Committee (IPC): The Institutional Planning Committee, a shared governance committee, oversees and coordinates district wide strategic planning. The committee makes recommendations to College Council. The IPC Committee: reviews and provides advice to the groups on campus that develop plans and the budget development committee; reviews and endorses the Educational Master Plan, Facilities Master Plan, Annual Strategic Plan, Human Resources Master Plan and the Technology Master Plan; reviews critical data needed for planning, including analysis of internal and external trends and publishes findings to assist planning throughout the college; reviews the results of department and division program reviews and assessments; contributes to the development of District annual strategic and multi-year planning goals; reviews forecasts and recommends planned growth, program development parameters for education planning and staffing allocation levels; and completes an annual review of the IPC charge to confirm that the committee is working to meet internal expectations and accreditation standards.

Instructional Program Review Committee: The purpose of the Instructional Program Review Committee, a shared governance committee, is to provide a common framework to guide faculty as they conduct an authentic and critically reflective assessment of the certificate and degree program that the College offers, including student learning outcomes and the program’s contribution to the College’s mission. The committee oversees the program review process; develops a schedule of reviews each year; approves the dates to be used in the reviews; approves each written program review when submitted as to content and completeness; and recommends changes to the program review process , if needed.

Institutional Assessment Council (Dashboards/Report Card): The Institutional Assessment Council, an ad hoc committee, promotes and oversees the continued implementation of assessment across the campus, working closely with the Institutional Planning Committee; creates guidelines for assessment planning and implementation that reflect student learning at the program, department, and institutional level; designs a strategy for addressing assessment long term; oversees the implementation of key learning goals for institutional assessment; serves as the review mechanism for assessment on campus; oversees the implementation of key learning goals for institutional assessment; serves as the review mechanism for assessment on campus; and creates an annual document on the status of assessment that will form the basis for institutional reports.

Mission Statement: The annual process by which departments, service areas, and work units plan their future course, and identify resource staffing and facilities needs as they relate to the college’s direction as documented in the MSJC Mission, Vision, Values statements and Strategic Plan.

Prioritization Allocation Rubric (PAR): The Prioritization Allocation Rubric (PAR) sets measures based upon the priorities of the mission, vision, institutional goals and strategic plan. The PAR identifies the key prioritization and decision making components and focuses on future success not historic performance.

The PAR provides a rubric used to link resource allocation to integrated planning and to prioritize what MSJC should consider for funding augmentation in order to 'balance' the financial perspective.

The PAR is a tool that enables MSJC to clarify their vision and strategy by ranking priorities. It provides feedback around both the internal business processes and external outcomes in order to continuously improve strategic performance and results. When fully deployed, the PAR transforms strategic planning from an academic exercise into an action plan with continuous evaluation and improvement. (Renamed Prioritization Allocation Rubric (PAR).

Program Review: Program review is the process by which individual disciplines / departments and service / support units systematically evaluate their past performance to facilitate continuous improvement, guide resource allocation, and assist the administration and board in making decisions about programs. Program review is a required activity spelled out in accreditation standards and board policy.

Shared Governance: Shared governance is the mechanism whereby employees and students participate equitably and collegially in the decision-making process of the college. The goal of shared governance is to include, within the decision-making process, representatives of all college constituencies affected by these decisions.

This plan ties in with the Technology Master Plan, Facilities Master Plan, Ed Master Plan and Hr Plan together for the Integrated Institutional Plan.

Technology Master Plan: Under development by the ICTC, the technology master plan will set the direction for technology acquisition for the next 3-5 years, until 2014.

Unit Plans: Plan developed by the deans supported by information and data from program review. The unit plans are done annually and identify the unit goals and resource priorities. Unit plans are submitted to the division vice president for further prioritization and goal development.

Values: The values are the colleges guiding principal for the long term investment in students.

Vision Statement: The vision statement is the ideal state that the organization needs to achieve.